Onboarding a new employee takes a lot of time and effort for HR managers — paperwork, documentation, background verification, and endless form-filling. What if the candidate could complete the onboarding process themselves? That’s exactly what Smart Onboarding in HRMS enables.
A proactive onboarding system gets new hires inside your company before their first day. From submitting documents to signing forms, EZHRM’s Smart Onboarding covers all important aspects — from the point an offer is released to the candidate joining the company.
How Smart Onboarding Works with EZHRM
Send a form link to the employee to fill online, collect all documents before Day 1, and give your new hire an awesome first-day experience they won’t forget. With EZHRM, you can also complete background verification of an employee directly within the same dashboard.
Key Features of EZHRM’s Smart Onboarding System
Offer Manager
Issue offers to candidates directly from Smart Onboard. The OfferRight protocol does not allow a candidate to have more than one offer in the accepted state — avoiding candidate ghosting and moonlighting. Candidates can ask for clarifications regarding the offer directly within the system.
Background Check
HR Managers can send onboarding links to candidates via email or phone. Candidates fill in their identity, education, and previous employment details, which are then verified directly within the SmartOnboard app — no third-party tools required.
Initiate Checks
All verifications can be initiated by the HR Manager within the SmartOnboard app. Reports are generated instantly. HR managers have the choice of initiating checks at time of hiring or anytime during employment.
List of Verifications Available in EZHRM
- Identity verification
- Education verification
- Employment verification
- Address verification
- Bank account verification
- Court record check
Benefits of Digitizing Your Onboarding Process
An automated, well-planned onboarding experience leaves a lasting impression on candidates and facilitates employee retention. When all operational tasks are handled digitally, HR has more time to provide a meaningful, memorable employee experience. Smart background verification in HRMS streamlines the onboarding process by incorporating intelligent, automated features including:
- Digital documentation submission
- Task automation and personalized workflows
- Advanced background verification tools for enhanced security
- Expedited credential validation and compliance verification
Frequently Asked Questions (FAQs)
What is smart onboarding in HRMS?
Smart onboarding is a digital, automated process that allows new hires to complete documentation, form submission, and background verification online — before their first working day — reducing HR workload significantly.
What background checks can EZHRM perform?
EZHRM supports identity verification, education verification, employment verification, address verification, bank account verification, and court record checks — all within a single dashboard.
How does EZHRM prevent candidate ghosting?
EZHRM’s OfferRight protocol ensures a candidate cannot hold more than one accepted offer on the network simultaneously, significantly reducing the risk of candidate ghosting and moonlighting.
Can background verification be done after joining?
Yes. HR managers can initiate background checks at the time of hiring or at any point during an employee’s tenure within the EZHRM platform.
Conclusion
Cut down on paperwork and digitize your onboarding process with EZHRM. Smart Onboarding and Background Verification in HRMS saves time, reduces errors, and creates a positive first impression that supports long-term employee retention. Register for a free trial account today or call us at 7056321321.