Enhance your employees’ expense reporting experience.
Reimbursement Functions of Management
Tired of creating reports manually? Or maybe you keep forgetting to add your expenses and submit the report or forgot to reimburse the expenses made by the employee?
Manual expense reporting is a thing of the past. EZHRM’s Expense management feature automates the process from receipts to reimbursement, eliminating manual errors and saving you countless hours.
Expense and reimbursement management is recording and evaluating expenses, as well as employee reimbursements. It allows employees to make expense reports by uploading snapshots of the receipts. The reports are subsequently forwarded to the appropriate managers in the workflow.
You can also:
- Empower users to Apply for reimbursement with receipts.
- Automate expense reporting and approvals.
- Make reimbursements/settlements online.
Expense Reporting
EZHRM addresses the issue of how to reimburse employees for their expenses. Our payroll management software includes a reimbursement option, which allows employees to apply for reimbursement for the number of expenses they have incurred; the same notification will be sent to the manager for approval. The amount of the reimbursement will be added to the salary and will reflect on the salary slip.
The software reimburses the expenses specified in the reports if they are approved. There are two options in the software to make the settlement. One is to add the reimbursement amount to the salary of that month and another one is to transfer the amount directly into the bank account of the user.
How does EZHRM help you Manage Expenses?
The company can configure categories in EZHRM to meet its own needs. Official travel, team engagement events, relocation, phone bills, and any other expenses incurred in the official capacity can be recorded.
Admin / HR
- For better compliance, configure policies with an easy-to-find approval process.
- End-to-end visibility on expense and reimbursement management with a single software.
- Expense claim reports are available in real-time for easy keeping records and auditing.
- Admin gets a notification whenever an employee applies for reimbursement.
- Admin can set the approval limits to employees as to how much amount they can approve the reimbursement for their team.
Employees
- Official expenses can be easily filed using online expense management software.
- Complete process visibility into the status of expense claims.
- Bill receipts can be uploaded for easy approval.
- Employees get a notification whenever the admin approves/rejects the reimbursement request.
- Team leads can approve the reimbursement applied by the employees who are working under them and forward it to the next reporting manager if the amount is more than their expense approval limit.
REDUCE TURNAROUND TIME
This software saves time by eliminating the need to print, scan, and physically share expense reports for approval. If you’re not a one-person show, synchronize with your team. Everyone should be on the same page with goals, timelines, and the mission to conquer the ticking clock. It also streamlines the approval process by automating the approval workflow and making it easier to upload expense receipts.
Reducing turnaround time in management requires a holistic approach that addresses processes, communication, and efficiency. Streamlining managerial workflows can lead to improved productivity and quicker decision-making. Effective communication within management teams is paramount, fostering a culture of transparency and quick information dissemination
EZHRM solution has a unique feature of Live Location Tracking where the Admin can enable location tracking of any employee and the location of an employee will be tracked and recorded in the software. Admin can view how much distance an employee traveled, so it will be helpful for the Admin in reimbursing the traveling expenses.
Want to know more about it? Why not give us a call at 7056321321 or register for a free trial account here