At EZHRM, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website ezhrm.in or use our HR and payroll software services.
1. Information We Collect
- Name, email address, phone number, and company details
- Billing and payment information
- Employee data you upload or enter into EZHRM (processed on your behalf as data controller)
- Usage data: IP address, browser type, pages visited, and time on site
2. How We Use Your Information
- To provide and maintain our HR and payroll software
- To process transactions and send billing information
- To respond to enquiries and provide customer support
- To comply with Indian labour and tax regulations (PF, ESI, TDS, PT)
- To improve our website, products, and services
3. Employee Data
EZHRM processes employee data on behalf of our business clients. The employer (data controller) is responsible for ensuring they have the legal right to process employee data and for informing their employees accordingly. We act only as a data processor under your instructions and applicable law.
4. Data Sharing
We do not sell or rent your personal information. We may share data with trusted service providers (payment processors, cloud hosting, SMS gateways) under confidentiality agreements, and with legal authorities when required by law, including India’s IT Act and DPDP Act.
5. Data Security
We implement SSL/TLS encryption, access controls, and regular security reviews to protect your data. No internet transmission is 100% secure, but we take commercially reasonable measures to protect your information.
6. Data Retention
We retain personal data as long as necessary to fulfil the purposes in this policy or as required by law. Payroll records are retained in accordance with Indian statutory requirements (typically 5–8 years). You may request deletion by contacting us.
7. Cookies
Our website uses cookies to enhance your experience and analyse site traffic. You can control cookie settings through your browser, though disabling cookies may affect some features.
8. Your Rights
Under India’s Digital Personal Data Protection (DPDP) Act and other applicable laws, you have rights to access, correct, or delete your personal data, withdraw consent, and lodge complaints with competent authorities. Contact us to exercise these rights.
9. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes by posting the new policy with an updated date. Continued use of our services constitutes acceptance.
10. Contact Us
EZHRM
Email: [email protected]
Website: ezhrm.in
Last updated: May 2026