HR Resources, Tools & Guides for Indian Businesses | EZHRM
Free compliance guides, HR templates, payroll calculators, glossaries, and case studies — everything Indian businesses need to manage HR and payroll confidently.
Your Complete HR & Payroll Resource Library
Managing HR and payroll in India requires staying current on labour laws, understanding complex calculations, having the right document templates, and learning from what works for other businesses. EZHRM’s resource library is built specifically for Indian HR professionals, business owners, and finance teams — covering everything from basic PF calculations to advanced compliance strategy.
All resources on this page are free. No email required to access guides, templates, or calculators. We build these resources because we believe that better-informed Indian businesses make better HR decisions — and that’s good for everyone, including EZHRM.
Compliance Guides
India has 40+ central labour laws and 100+ state regulations. Our compliance guides break down each requirement in plain language — what it says, who it applies to, when deadlines are, and what the penalties are for non-compliance.
PF (Provident Fund) Complete Guide
Covers contribution rates (12% employee + 12% employer), wage ceiling (₹15,000), UAN creation, ECR filing, PF withdrawal rules, and penalties for non-compliance under the EPF Act, 1952.
ESI (Employee State Insurance) Guide
Employee 0.75%, employer 3.25% on gross salary for employees earning up to ₹21,000/month. Covers applicability, half-yearly returns, ESIC benefits, and compliance requirements.
Professional Tax State-wise Guide
Covers Professional Tax rates, slabs, and filing deadlines for all 21 states where PT is applicable in India — Maharashtra, Karnataka, West Bengal, Tamil Nadu, and more.
Free HR Templates
Download professionally drafted HR document templates used by 500+ Indian businesses. All templates are legally reviewed and compliant with Indian employment law.
Offer Letter Template (India)
Comprehensive offer letter with CTC breakup, joining date, probation terms, notice period, and standard conditions. Suitable for all employment types.
Salary Slip Template (Statutory Format)
Compliant salary slip showing all earnings, deductions (PF, ESI, PT, TDS), employer contributions, and net pay. Ready to customize with your company branding.
Leave Policy Template
Complete leave policy covering CL, EL, SL, Maternity Leave, Paternity Leave, and Bereavement Leave. Includes accrual rules and carry-forward limits.
Calculators & Tools
Use our free calculators to understand payroll costs, statutory deductions, and potential savings from HR automation.
PF & ESI Calculator 2026
Understand exactly how PF (12% on basic) and ESI (0.75% employee + 3.25% employer on gross) are calculated. Includes worked examples for salary levels from ₹10,000 to ₹50,000/month.
Payroll ROI Calculator
Calculate how much your company could save by automating payroll with EZHRM. Based on real data from EZHRM customers — average savings of ₹2.4 lakh/year for 100-employee companies.
Gratuity Calculator
Calculate gratuity using the formula: (Basic + DA) × 15/26 × Years of Service. Maximum ₹20 lakh. Understand when gratuity becomes payable and tax exemption limits.
Competitor Comparisons
Honest, data-driven comparisons of EZHRM with other HR software options for Indian businesses.
EZHRM vs Keka HR
Keka starts at ₹6,999/month for 25 employees. EZHRM offers more advanced features (AI attendance, WhatsApp payslips, Aadhaar KYC) at more competitive pricing.
EZHRM vs GreytHR
GreytHR is India’s most established HR platform with 20,000+ clients. EZHRM wins on modern features and SMB pricing. Detailed feature comparison included.
EZHRM vs Zoho Payroll
Zoho Payroll is payroll-only. EZHRM covers the complete HR lifecycle. Compare total cost of ownership when using multiple Zoho apps vs a single EZHRM subscription.
Glossary & Case Studies
HR & Payroll Glossary
100+ HR and payroll terms explained for Indian businesses — from PF, ESI, and CTC to UAN, EDLI, and Form 16. The definitive reference guide for Indian HR terminology.
Customer Case Studies
See how manufacturing, logistics, retail, and healthcare companies transformed their HR operations with EZHRM — with specific numbers on time saved, costs reduced, and fraud eliminated.
Frequently Asked Questions
Where can I find free HR templates for Indian businesses?
EZHRM’s HR Templates page offers free, legally reviewed HR document templates for Indian businesses including offer letters, appointment letters, salary slips, leave policies, PF nomination forms, ESI declaration forms, experience letters, and relieving letters. All templates are compliant with Indian labour law and can be downloaded free from the EZHRM resources section.
What is the PF contribution rate in India?
The PF (Provident Fund) contribution rate in India is 12% from the employee and 12% from the employer, both calculated on basic wages + dearness allowance. The employer’s 12% is split into EPF (3.67%), EPS (8.33%, capped at ₹1,250/month), and employers additionally pay 0.5% EDLI premium and 0.5% administrative charges. The statutory PF wage ceiling is ₹15,000/month.
How can I calculate ESI for my employees?
ESI is calculated on gross monthly salary for employees earning up to ₹21,000/month. Employee contribution = 0.75% of gross salary. Employer contribution = 3.25% of gross salary. For example, an employee earning ₹15,000 gross per month: employee ESI = ₹112.50, employer ESI = ₹487.50, total ESI = ₹600/month. Employees earning above ₹21,000/month are not covered under ESI.
Are EZHRM’s HR resources free to use?
Yes. All of EZHRM’s compliance guides, HR templates, calculators, glossary, and case studies are completely free to access and use. No email registration or payment is required to download or read any resource on this page. EZHRM builds these resources as a service to the Indian HR community and to help businesses understand the value of proper HR management.
What HR compliance topics are most important for Indian SMBs?
The most critical HR compliance areas for Indian SMBs are: (1) PF — mandatory for 20+ employee businesses, (2) ESI — mandatory for 10+ employee businesses where staff earn under ₹21,000/month, (3) Professional Tax — applicable in 21 states, (4) TDS on salaries — required for employees above the income tax threshold, (5) Gratuity — payable after 5 years of service, and (6) Shops & Establishments registration — required for all commercial establishments.
Put All This Knowledge to Work with EZHRM
EZHRM automates every compliance requirement covered in these resources — so you can focus on growing your business, not managing paperwork.